2015 Conference: Frequently Asked Questions

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REGISTRATION / SCHEDULE

How do I register for the Annual Conference?

I’m a Texas AIA member. Why don’t I see member registration options when I register?

Who has to create an account?

I forgot my password. What do I do?

I forgot my email address. What do I do?

What do all the colors along the side of the schedule mean?

Why does the site allow me to book multiple things in the same timeslot?

I want to register for a specific tour, but it is full. What do I do?

The website is not letting me register for a Fireside Chat. Why?

Are all my selections final? What if I change my mind later?

How can I change my registration later?

Can I see my schedule after registration closes?

How do I register a guest?

I’m an exhibitor. Where do I register for the conference?

How can I book a hotel room?

 

REGISTRATION RATES / REFUNDS

When do the registration rates increase?

Who gets to register as an “Intern” for free?

What are the refund policies?

 

CONTINUING EDUCATION INFORMATION

What are the continuing education requirements for the AIA?

What are the continuing education requirements for the State of Texas?

What are the continuing education requirements for LEED professional credentials?

What courses have USGBC/GBCI-approved credit?

How is my continuing education recorded on-site?

How does the continuing education credit I receive at the Annual Conference get reported?

How can I view the schedule according to the credit that’s offered?

 

ON-SITE INFORMATION

What’s the attire for the conference?

What are the locations of the places I need to go to?

Now the most important question of all: Where can I get coffee at the conference?

 

REGISTRATION / SCHEDULE

How do I register for the Annual Conference?

First, go to the Schedule page and view the complete schedule for each day of the conference. To the right of all session, event, and tour titles, you’ll see a small empty checkbox icon. Selecting this icon will prompt you to login or create an account. You can then “favorite” that event or activity, and add it to your preliminary schedule. Please Note: Favoriting an item does not guarantee that you have a reservation for it. Events can sell out as you browse, and some events are intended for specific attendees (like students). You should not consider your registration and schedule final until you have registered, checked out, and paid.

Once you have gone through the schedule and selected what you’d like to attend, go to the Registration page, select your registration type, fill out your registration form, and review the schedule that you have selected. It is here that you will be notified if any of the events you selected are restricted for specific attendees, or if any events you selected sold out while you were browsing. You can also edit the number of tickets you’d like to purchase for each event or tour (tours allow for up to two tickets). You will then be asked if you would like to add guest or Gala tickets, and you can then check out. You should receive an email confirmation shortly. For further guidance, please call 512-478-7386

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I’m a Texas AIA member. Why don’t I see member registration options when I register?

It’s likely you created a General User account rather than logging in with your AIA credentials. If you’re an AIA member, you automatically have an account with us that uses the information in your AIA profile. You do not need to create an account in order to register — creating an account signals to the registration site that you do not have AIA credentials, and thus are a non-member, so you should not have member options when registering.

If you are a member but have created a General User account, you will need to log out, then start the registration process over with your AIA credentials. If you forgot your AIA password, see the “I forgot my password” FAQ. If you forgot the email address that’s used in your AIA profile, contact the Texas Society of Architects at 512-478-7386, or email membership@texasarchitects.org so we can provide that information to you.

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Who has to create an account?

If you are a Texas AIA member — a Texas Architect, Associate, Emeritus, or component staff member — you do not have to create an account. Your account already exists, and you need only log in with your AIA credentials to begin. The following groups need to create an account:

  • AIA members of states other than Texas: Select “Create an account” option and enter your AIA number in the “AIA Number/Texas Architects Member Number” field.
  • Non-members and students: Select “Create an account” option; you do not need to enter in any member numbers of any kind.

Exhibitor registration will be a separate process and will go live in September. Exhibitors will be notified when registration is open.

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I forgot my password. What do I do?

If you’re a Texas AIA member (Architect, Associate, Emeritus), you will need to reset your password at the AIA National site.

If you are not an AIA member, but only a member of the Texas Society of Architects, you will need to reset your password on our website.

If you are not a member, you will need to create an account. When entering your information, you do not need to enter anything in the “AIA Number/Texas Architects Member Number” field.

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I forgot the email address I used to create my account. What do I do?

If you have forgotten the email address associated with your AIA or TxA account, contact the Texas Society of Architects at 512-478-7386, or email membership@texasarchitects.org. We have access to that information and can provide it to you.

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What do all the colors along the side of the schedule mean?

The colors indicate whether that item is a tour, event, or session:

  • Sessions are labeled in red.
  • Tours are labeled in grey.
  • Events are labeled in black.

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Why does the site allow me to book multiple things in the same timeslot?

Many Texas Architects Annual Conference attendees bring guests — spouses, friends, or family members.  And many attendees would like for these guests to get into tours and events while the attendees themselves are going to CE sessions. If we actively blocked registrants from double-booking events in the same timeslot, it would mean that registrants would be unable to book tours and events for their guests — registrants would have to pay for themselves, then start a whole new separate registration for their guests.

Instead of doing that, we set up the system so you can select the sessions, tours, and events you’d like to attend, and then you can register and view what you selected. It would be at this point that you could see if you had any potentially problematic time conflicts.

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I want to register for a specific tour, but it is full. What do I do?

Our system allows you to be put on a waitlist for that tour, without being charged for it. If someone on that tour cancels, the first person on the waitlist will be contacted and asked if he or she would like to attend. If you are contacted about an availability, and you are still interested in that tour, we will take your payment then. If you do not respond within 48 hours, we will ask the next person on the waitlist.

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The website is not letting me register for a Fireside Chat. Why?

Fireside Chats are intended so that emerging professionals can have small, intimate (no more than 25 people per Chat) conversations on their futures and careers with established architects. It’s likely you cannot register because you are not categorized as an emerging professional in our system, or because the Chat is full.

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Are all my selections final? What if I change my mind later?

You are not obligated to attend all the sessions you select. Continuing education selections are asked for to help us determine what size room to arrange for that class — so please do check off what you’d like to attend. But if at the Conference you find you would prefer to attend a completely different CE session, you’re free to do so — you will not be denied credit.

Some sessions, tours, and events that offer LUHs have an additional cost associated with them. For those items, you must pay the additional fee to receive credit. If you do not attend an event you paid for, you will not receive a refund after the event. If you would like to remove yourself from a tour or event beforehand, please call 512-478-7386

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How can I change my registration later?

You can change your registration by simply logging back in with your AIA login, or the account login you created when you registered. Continuing education sessions can be added or removed through October 29. To add a tour or event, you will have to go back to the Schedule page, select the new tour or event, and choose the “Update Schedule” button. This will take you back through the registration and payment process for this new event or tour.

If you would like to remove yourself from a tour or event, please contact the Texas Society of Architects at 512-478-7386

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Can I see my schedule after registration closes?

Yes! Once you’ve registered, your schedule is accessible under “My Schedule.” You can access this schedule at any time leading up to and during the Conference.

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How do I register a guest?

You can add a guest when you register yourself. The guest registration fee will be added to your total. Attendees can bring up to four guests.

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I’m an exhibitor. Where do I register for the conference?

Exhibitor registration is slated to go live in September. At that time, you will find all the information you need to know on our Exhibitor Information Page. We will also send an e-mail to all exhibitors letting them know that registration is open.

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How can I book a hotel room?

You can do so by following the instructions on our Hotel Reservations pageOur group reservation rate expires on October 1. 

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REGISTRATION RATES / REFUNDS

When do the registration rates increase?

There are three phases of registration:

  • Early Registration rates are available from July 15 to September 1.
  • Advance Registration rates are available from September 2 to September 30.
  • Full Registration rates are available from October 1 to October 29.

Events-Only and Expo-Only registration is available from October 1 to October 29. After October 29, new registrations and any schedule changes must take place onsite in Dallas at the Kay Bailey Hutchison Convention Center, November 5–7.

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Who gets to register as for free as an “Intern”?

If you’re an AIA Associate residing in Texas who graduated from a school of architecture within the past seven years, you can register as an Intern and attend the conference for free if you register by September 30. On October 1, the Intern registration rate will increase to $55.

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What are the refund policies?

All refunds must be processed by contacting Texas Architects staff at 512-478-7386 Full refunds are issued if a written cancellation notice is received by 5:00 p.m. on Thursday, October 29. Registration, CE session, and tour fees become non-refundable and non-transferable after October 29. Refunds will be processed after the conference and no later than November 27.​

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CONTINUING EDUCATION INFORMATION

What are the continuing education requirements for the AIA?

AIA members are required to complete 12 hours of health, safety, and welfare (HSW) education; the total number of continuing education hours required is 18. In the past, members were required to complete four (4) sustainable design hours, but this credit requirement is no longer in place.

For more information, visit AIA’s CES Member FAQs page (login required).

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What are the continuing education requirements for the State of Texas?

All registrants must complete at least 12 continuing education program hours (CEPH) per renewal period. All 12 CEPH must include the study of subjects related to your profession and be pertinent to the health, safety, and welfare of the public.

  • At least one of the 12 hours must be related to sustainable or energy-efficient design.
  • At least one of the 12 hours must be related to barrier-free design.
  • At least eight of the 12 hours must be structured activities (classroom/classroom equivalent).
  • A maximum of four (4) hours may be self-directed.

For more information, visit the Continuing Education Requirements page of the Texas Board of Architectural Examiners.

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What are the continuing education requirements for LEED professional credentials?

If you are a LEED AP, you must earn 30 CE hours (six must be LEED-specific) every 2 years to maintain your credential. If you are a LEED AP with specialty, the six LEED-specific hours must directly relate to your specialty designation.  LEED APs with multiple specialties complete six LEED-specific hours for each additional specialty.

If you are a LEED Green Associate, you must earn 15 CE hours (three must be LEED-specific) every 2 years to maintain your credential.

For more information, see the Credentials section of the U.S. Green Building Council website, and the USGBC’s Credential Maintenance Program Guide.

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What courses have USGBC/GBCI-approved credit?

Several of our continuing education sessions have been submitted for USGBC/GBCI general credit; when approved, the schedule will reflect this information. There is a SD/GBCI column in the schedule indicating which courses are approved for that credit. Clicking on the SD/GBCI icon at the top of the schedule will allow you to sort to view all courses with this type of credit offered on that day.

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How is my continuing education recorded on-site?

You will be issued a badge with a radio-frequency identification (RFID) chip inside it. Outside each session room, you will find a small stand with a sign reading “Tap Badge Here.” Before your session, as you walk in, you will need to hold your badge up against the stand until the light turns green. Once it’s green, your education has been recorded. If the session requires a fee, and you have not paid that fee, the light will not turn green. You can attend the session and still get credit later by going to the Registration Desk on-site and paying for that session.

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How does the continuing education credit I receive at the Annual Conference get reported?

After the conference, you will receive a link to review your conference Continuing Education Certificate. You will have a short opportunity to review your certificate and confirm that everything is correct. We will provide instructions for how to contact us to inform us of anything that needs to be changed. After this short review period, we will transmit all CE credit to AIA. If you are a member, your transcript will be updated there immediately. Please note: We will still be able to make changes to your CE credit after this review period; however, it is much easier to do it during the review period. If you are not an AIA member, the CE certificate we provide will serve as proof of credit for your state licensure board.

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How can I view the schedule according to the credit that’s offered?

You can do so by going to the schedule page and clicking on the credit type you’d like to find at the top right of the schedule page. This will sort the schedule so all courses with that credit will go to the top.

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ON-SITE INFORMATION

What’s the attire for the conference?

Business casual attire may be worn throughout the conference. Friday’s Gala Evening is business, cocktail, or black-tie. Please wear walking shoes while on tours. Keep in mind that the temperature may vary between meeting rooms and from one venue to another.

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What are the locations of the places I need to go to?

A map of Downtown Dallas highlighting the locations of the hotels, Conference Center, and various events can be viewed or downloaded from our Hotel Information page.

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Now the most important question of all: Where can I get coffee during the conference?

There will be a sponsored Recharge Lounge in the Design Expo, and coffee will be provided at various locations/events throughout the conference. There are also concessions  areas in the Convention Center.

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