GENERAL INFORMATION

The Texas Society of Architects 77th Annual Convention and Design Expo, themed “Convergence,” will take place on November 3–5 at the Henry B. Gonzalez Convention Center in San Antonio.

REGISTRATION INFORMATION

Viewing Schedule

To peruse the convention Schedule, you must provide an email address. Any selections you make prior to completing your Registration will be collected under that email address. Once you proceed to Registration, those selections will transfer over, provided you use the same email address that you used to view the Schedule. Within the Registration system, you can review and edit your choices for sessions, tours, and/or events on the Itinerary page prior to payment. Your selections are not guaranteed until payment is complete.

Please note: If you exit the Registration System before completing payment, your information will not be saved! This includes when clicking over into the Schedule page. To make any changes within Registration, use the Itinerary page.

Rate Changes

There are three phases of registration:

  • Early Registration rates are available from July 29 to September 7.
  • Advance Registration rates are available from September 8 to October 28.
  • Onsite Registration will be available in San Antonio beginning on November 3.

Exhibitor and Expo-Only Registration

Exhibitor Registration will be open in September. Expo-Only registration will be available only on-site.

Guest Registration

To register a guest, you must first complete your own registration. You will then be able to proceed to registering guests using a link provided on your confirmation page and email. This is because the system requires guests to be linked to an existing Registrant ID.

Speaker Registration

All speakers and panelists are required to register for the convention at the corresponding member or nonmember rate.

What Your Registration Fee Covers

The general registration fee covers all regular continuing education sessions, the four general sessions, and any free events, as well as the Design Expo and its related activities, including the Brunch with Exhibitors. Registered guests may attend all these same events.

The schedule also includes some sessions and events, including all tours, which must be paid for separately. The Society accepts Visa, Discover, MasterCard, American Express, checks, and U.S. currency. Please see the cut-off times for ticket purchases listed in the schedule under each event.

“Refer-a-Friend” Contest

After completing registration, paid convention registrants will receive an email explaining how to enter our “Refer-a-Friend” Contest. This special promotion offers two ways to win: 1) Our “Dine San Antonio” Prize Drawing will award a restaurant gift certificate to one of the city’s top restaurants. To enter, follow the instructions in the email to encourage friends and colleague to register for the convention. The more people you get to register, the more times you are entered to win! 2) An “Explore Texas Getaway” two-night hotel stay will be awarded to the person who gets the most friends/colleagues to register for the convention. The number of registrants you refer will be tracked using a registrant ID provided in the email you receive explaining the promotion.

Registration ID/Convention Check-In

After completing registration, convention registrants will receive an email confirmation. You can use the barcode at the top of that message at the Express Check-In Counters or use your Registration ID when checking in at the Registration Desk. Also, full registrants will need the Registration ID to access their continuing education certificate after the convention.

CANCELLATION/REFUND POLICY

Conference registrants canceling their registration on or before October 3 will receive a refund of any fees paid, minus a 20% administrative fee. Registration, CE session, and tour fees become non-refundable after that date. All refunds must be processed by contacting TxA at 512 478 7386 or accounting@texasarchitects.org.

CONTINUING EDUCATION

How Credit Gets Reported

All registrants will be issued a badge for “tapping in” to continuing education sessions and tours. See continuing education FAQs for more details. After the convention, you will receive a link to review your convention Continuing Education Certificate. You will have a short opportunity to review your certificate and confirm that everything is correct. After the review period, TxA will upload all AIA members’ CE credit to the AIA national website. Transcripts will be updated there immediately. If you are not an AIA member, the finalized CE certificate we provide will serve as proof of credit for your state licensure board.

Continuing Education Requirements for AIA

AIA members are required to complete 12 hours of health, safety, and welfare (HSW) education; the total number of continuing education hours required is 18. In the past, members were required to complete four (4) sustainable design hours, but this credit requirement is no longer in place.

For more information, visit AIA’s CES Member FAQs page.

Continuing Education Requirements for the State of Texas

All registrants must complete at least 12 continuing education program hours (CEPH) per renewal period. All 12 CEPH must include the study of subjects related to your profession and be pertinent to the health, safety, and welfare of the public.

  • At least one of the 12 hours must be related to sustainable or energy-efficient design. Courses marked “Sustainable Design” in the schedule have been reviewed and found acceptable by TBAE.
  • At least one of the 12 hours must be related to barrier-free design.
  • At least eight of the 12 hours must be structured activities (classroom/classroom equivalent).
  • A maximum of four (4) hours may be self-directed.

For more information, visit the Continuing Education Requirements page of the Texas Board of Architectural Examiners.

Continuing Education Requirements for LEED Professional Credentials

Credentials are maintained in two-year cycles, or reporting periods, starting when the credential is earned (based on exam or enrollment date) and ending two (2) years minus one (1) day from the start date.

For the Credential Maintenance Program:

  • LEED Green Associates complete 15 CE hours, three (3) of which must be LEED-specific.
  • LEED APs with specialty complete 30 CE hours, six (6) of which must be LEED-specific.
  • LEED APs with multiple specialties complete six (6) LEED-specific hours for each additional specialty.

Sessions marked “GBCI” in the schedule meet the requirements for GBCI credit; these courses been developed in collaboration with USGBC Texas. They are eligible for continuing education credit for LEED credential holders. For more information, see the Credentials section of the U.S. Green Building Council website, and the USGBC’s Credential Maintenance Program Guide.

Sustainable Design

Courses marked “Sustainable Design” in the schedule have been reviewed and found acceptable by TBAE.

FREQUENTLY ASKED QUESTIONS

General

Do you need to be a member of AIA or the Texas Society of Architects to attend the convention?

No, you do not need to be a member of AIA or TxA to attend the convention, but we do hope you decide that an AIA membership is valuable to you. Members receive a wide range of benefits at the national, state, and local level, as well as considerable discounts on convention registration. Architecture students are also invited to attend the convention and become Student Members — free of charge.

Can I bring guests?

Yes. Guests, including spouses, family members, and friends must be registered to attend sessions and activities. A reduced Guest registration rate is available. The registration covers the four general sessions, continuing education sessions, and other activities that do not require additional fees. For a guest to attend tours and other paid events, tickets must be purchased through the registration system or on-site.

What is the recommended attire for the convention?

The recommended attire for convention events is business casual. The Gala is black-tie preferred.

Continuing Education

How is continuing education recorded on-site?

You will be issued a badge with a radio-frequency identification chip inside it. Outside each session room, you will find a small stand with a sign reading “Tap Badge Here.” Before your session, as you walk in, you will need to hold your badge up against the stand until the light turns green. Once it’s green, your education has been recorded. If the session requires a fee, and you have not paid that fee, the light will not turn green. You can attend the session and still get credit later by going to the Registration Desk on-site and paying for that session.

Registration/Schedule

Who gets to register free of charge?

  • Intern Members – If you’re an AIA Associate residing in Texas who graduated from a school of architecture within the past seven years, you can register as an Intern and attend the convention free of charge if you register by October 28. On-site, the Intern Member registration rate will be $55.
  • Students – If you’re a student at one of the eight accredited schools of architecture in Texas, you can attend the convention completely free of charge. You can also sign up to become a member of the Texas Society of Architects at no cost.
  • Honorary Members – Honorary members of AIA, TxA, or any of the local chapters may attend the convention for free.

Students and Honorary Members are not eligible to receive continuing education credit for any sessions attended.

Is it possible to register just for an event, such as the Awards Luncheon or Gala, or for the Design Expo?

Yes! To purchase a ticket for an event only, call the Texas Society of Architects at 512 478 7386.

If a tour I want to register for is full, can I get on a waitlist?

Yes! Our system allows you to get on a waitlist for that tour, without being charged for it. If someone on that tour cancels, the first person on the waitlist will be contacted and asked if he or she would like to attend. If you are contacted about an open slot, and you are still interested in that tour, we will take your payment then. If you do not respond within 48 hours, we will move on to the next person on the waitlist.

Are my selections final? What if I change my mind later?

Continuing education selections are asked for to help us determine what size room to arrange for each class — so please do check off what you’d like to attend. However, you are not obligated to attend all the sessions you’ve selected. If at the Convention you find you would prefer to attend different CE sessions from those you pre-selected, that is fine. You will receive credit for the sessions you tap into.

Please note that some sessions, tours, and events that offer LUHs have an additional cost associated with them. For those items, you must pay the additional fee to receive credit. Cancellations and refunds are available only through October 3. See our Refund Policy.

How can I change my registration information or schedule later?

Changes can be made by logging back into the registration system through October 28. CE sessions can simply be added or removed. To add a tour or other paid event, you will have to go through the payment process for the new items in order to get them on your schedule. Cancellations and refunds are available only through October 3. See our Refund Policy.

If you have additional questions or concerns, please contact us at convention@texasarchitects.org or call 512 478 7386.