Frequently Asked Questions


How do I register for the Annual Convention?

I’m a Texas AIA member. Why don’t I see member registration options when I register?

Why does the site allow me to book multiple things in the same timeslot?

I forgot my password. What do I do?

I forgot my email. What do I do?

How can I change my registration later?

What are the refund policies?

Are all my selections final? What if I change my mind later?

Who has to create an account?

When do the registration rates increase?

I want to register for a tour, but it’s full. What do I do?

It’s not letting me register for a Fireside Chat. Why?

Who gets to register as an “Intern” for free?

How do I register a guest?

How can I book a hotel room?

What are the Continuing Education requirements for the AIA?

What are the Continuing Education requirements for the state of Texas?

What are the Continuing Education requirements for LEED Professional Credentials?

Which courses have USGBC/GBCI-approved credit?

How is my Continuing Education recorded onsite?

How does the Continuing Education credit I receive at Convention get reported?

How can I view the schedule according to the credit that’s offered?

What do all the colors along the side of the schedule mean?

What’s the attire for the Convention?

What are the locations of the places I need to go to?

Can I see my schedule after registration closes?

I’m a student. How can I participate in the convention mentorship or hosting program?

I’m an exhibitor. Where do I register for the convention?

Now for the most important question of all: where do I get coffee?

 

How do I register for the Annual Convention?

First, go to the Schedule page and view the complete schedule for each day of the convention. To the right of all session, event, and tour titles, you’ll see a small empty checkbox icon. Selecting this icon will prompt you to login or create an account. You can then "favorite" that event or activity, and add it to your preliminary schedule.

Please note: Favoriting an item does not guarantee you have a reservation for it. Events can sell out as you browse, and some events are intended for specific attendees (like students). You should not consider your registration and schedule final until you have registered, checked out, and paid.

Once you have gone through the schedule and selected what you'd like to attend, go to the Registration page, select your registration type, fill out your registration form, and review the schedule that you have selected. It is here that you will be notified if any of the events you selected are restricted for specific attendees, as well as if any events you selected sold out while you were browsing. You can also edit the number of tickets you'd like to purchase for each event or tour (tours allow for up to 2 tickets). 

You will then be asked if you would like to add guest or gala tickets, and you can then checkout. You should receive an email confirmation shortly.

For further guidance, please call 512-478-7386 or email convention@texasarchitects.org.

I'm a Texas AIA member. Why don’t I see member registration options when I register?

It’s likely you created a General User account rather than logging in with your AIA credentials.  If you’re an AIA member, you automatically have an account with us that uses the information in your AIA profile. You do not need to create an account in order to register - creating an account signals to the registration site that you do not have AIA credentials, and thus are a nonmember, so you should not have member options when registering.

If you are a member but have created a General User account, you would need to log out, then start registration over with your AIA credentials.

If you forgot your AIA password, please go here.

If you forgot the email address that’s used in your AIA profile, contact the Texas Society of Architects at 512-478-7386, or email membership@texasarchitects.org.

Why does the site allow me to book multiple things in the same timeslot?

Many Texas Architects Annual Convention attendees bring guests with them - spouses, friends, and family. And many attendees would like for these guests to get into tours and events while the attendees themselves are going to CE sessions.

If we actively blocked registrants from double booking events in the same timeslot, it would mean that registrants would be unable to book tours and events for their guests - registrants would have to pay for themselves, then start a whole new registration for their guests.

Instead of doing that, we set up the system so you can select the sessions, tours, and events you’d like to attend, and then you can register and view what you selected - and it would be at this point that you could see if you had any potentially problematic time conflicts.

I forgot my password. What do I do?

If you’re a Texas AIA member (Architect, Associate, Emeritus), you would want to reset your password at the AIA National site.

If you are not an AIA member, but are a member only of the Texas Society of Architects, you would want to reset the password at our site.

If you are not a member, you would want to create an account.

I forgot my email. What do I do?

If you have forgotten your email address, contact the Texas Society of Architects at 512-478-7386, or email membership@texasarchitects.org.

How can I change my registration later?

You can change your registration by simply logging back in with your AIA login, or the account login you created when you registered. Continuing Education sessions can be added or removed through October 30. To add a tour or event, you will have to go back to the Schedule page, select the new tour or event, and choose the "Update Schedule" button. This will take you back through the registration process and payment for this new event or tour.

If you would like to remove yourself from a tour or event, please contact the Texas Society of Architects at 512-478-7386 or convention@texasarchitects.org.

What are the refund policies?

All refunds must be processed by contacting Texas Architects staff at 512-478-7386 or convention@texasarchitects.org. Full refunds are issued if a written cancellation notice is received by 5:00 p.m. on Wednesday, October 30. Registration, class, and tour fees become non-refundable and non-transferable after October 30.

Refunds will be processed after the convention and no later than November 29.

Are all my selections final? What if I change my mind later?

You are not obligated to attend all that you select. Continuing Education selections are asked for solely so we can know what size room to arrange for that class — so please do check off what you’d like to attend.

But if at the Convention you find you would prefer to attend a completely different CE session, you’re free to do so — you will not be denied credit.

For sessions, tours, and events that offer LUHs that also cost a fee, you must pay that additional fee to receive credit. In addition, if you do not attend that event you paid for, you will not receive a refund after the event. If you would like to remove yourself from a tour or event, please call 512-478-7386 or email convention@texasarchitects.org.

Who has to create an account?

If you are a Texas AIA member — a Texas Architect, Associate, Emeritus, or Component staff member — you do not have to create an account. Your account already exists, and you need only login with your AIA credentials to begin.

If you are an AIA member of a state other than Texas, you will have to create an account, and enter in your AIA number in the "AIA Number/Texas Architects Member Number" field.

If you are a Partner Member or an Allied Member, you will have to create an account, and enter in your Partner Member number (begins with a "PM") or your Allied Member Number (begins with an "AM") in the "AIA Number/Texas Architects Member Number" field.

If you are a Non-Member or a Student, you will have to create an account, but you do not need to enter in any member numbers of any kind.

Exhibitor registration will be separate, and will be going live in early September.

When do the registration rates increase?

Early Registration is from July 31 to September 3.

Advanced Registration is from September 4 to October 1.

Full Registration is from October 2 to October 30.

Events-Only and Expo-Only registration is from October 16 to October 30.

After October 30, new registrations and any schedule changes must take place onsite at the Fort Worth Convention Center, November 7-9.

I want to register for a tour, but it’s full. What do I do?

You will not be charged, but you will be put on a waitlist for that tour. If someone on that tour cancels, you will be contacted and asked if you would like to attend — if so, we will take your payment for the tour fee then. If you do not respond within 48 hours, we will ask the next person on the waitlist.

It's not letting me register for a Fireside Chat. Why?

Fireside Chats are intended so that Emerging Professionals can have small, intimate (no more than 25 people per Chat) conversations on their futures and careers with established architects. It's likely you cannot register because you are not categorized as an Emerging Professional, or because the Chat is full.

Who gets to register as an "Intern" for free?

If you’re an AIA Associate residing in Texas who’s graduated from a school of architecture in the past seven years, you can register as an Intern, and attend the convention for free through October 1. On October 2, Intern registration rates will increase to $55.

How do I register a guest?

You can add a guest when you register yourself. The guest registration fee will be added to your total. You can have up to four guests attend.

How can I book a hotel room?

You can do so by following the instructions on this page.

Our group reservation rate ends October 6. Please note that those using the reservation page for the Hilton Fort Worth can only make reservations for the nights of 11/6, 11/7, and 11/8 with the group rate. If you would like to book those nights as well as additional nights, you will need to call the Hilton Fort Worth directly at 817-870-2100 and identify yourself as part of the Texas Society of Architects group.

What are the Continuing Education requirements for the AIA?

AIA members are now required to complete 12 hours of health, safety, and welfare (HSW) education; previously 8 HSW hours were required. The total number of continuing education hours required remains unchanged and is 18 hours. Additionally, in the past, members were required to complete four (4) Sustainable Design hours. This credit requirement is no longer in place.

For more information, please visit this page.

What are the Continuing Education requirements for the state of Texas?

All registrants must complete at least 12 Continuing Education Program Hours (CEPH) per renewal period. All 12 CEPH must include the study of subjects related to your profession and be pertinent to the health, safety, and welfare of the public.

At least one of the 12 hours must be related to sustainable or energy-efficient design.

At least one of the 12 hours must be related to barrier-free design.

At least eight of the 12 hours must be structured activities (classroom/classroom equivalent).

A maximum of four hours may be self-directed.

For more information, please visit this page.

What are the Continuing Education requirements for LEED Professional Credentials?

LEED Green Associates must complete 15 CE hours, 3 of which must be LEED-specific. LEED APs with a specialty must
complete 30 CE hours, 6 of which must be LEED-specific. LEED APs with multiple specialties must complete 6 LEEDspecific hours for each additional specialty.

The Credential Maintenance Program guide can be found here. The full list of LEED Professional Credentials can be found here.

What courses have USGBC/GBCI-approved credit?

All courses marked as having Sustainable Design credit also have USGBC/GBCI general credit. 

How is my Continuing Education recorded onsite?

You will be issued a badge with a Radio-frequency identification (RFID) chip inside it. Outside each session room will be a small stand with a sign reading “Tap Badge Here.” Before your session, as you walk in, you will need to hold your badge up against the stand until it glows green. Once it’s green, your education has been recorded.

If the session requires a fee, and you have not paid that fee, the stand will not go green. You can attend the session and still get credit later, if you come to the Registration Desk onsite and pay for that session.

How does the Continuing Education credit I receive at the Annual Convention get reported?

After the Convention, you will receive a link to review your Convention Continuing Education Certificate. You will have a short opportunity to review your certificate and confirm that it is correct; if it is not, you will have instructions on how to contact us to inform us of what needs to be changed.

After this short review period, we will transmit all CE credit to AIA. If you are a member, your transcript will be updated there immediately. Please note: we will still be able to make changes to your CE credit, it’s just much easier to do it during the review period.

If you are not an AIA member, your CE certificate will serve as proof of credit for your state licensure board.

How can I view the schedule according to the credit that’s offered?

You can do so by going to the schedule page and clicking on the credit type you’d like to find at the top right of the schedule page. This will sort the schedule so all courses with that credit will go to the top.

What do all the colors along the side of the schedule mean?

The colors indicate whether that occurrence is a Tour, Event, or Session.

Sessions are yellow, Events are purple, and Tours are orange.

What’s the attire for the convention?

Attire that is considered business casual may be worn throughout the convention. Friday’s Gala Evening is business, cocktail, or black-tie. Please wear walking shoes while on tours. Keep in mind that the temperature may vary between meeting rooms and from one venue to another.

What are the locations of the places I need to go to?

The Omni Fort Worth is here, directly to the west of the Convention Center.

The Hilton Fort Worth is here, directly to the north of the Convention Center.

The Fort Worth Convention Center can be found here. Maps of the facility itself can be found here.

Can I see my schedule after registration closes?

Yes! Once you’ve registered, your schedule is kept under “My Schedule.” You can access this schedule at any time leading up to and during the Convention.

I’m a student. How can I participate in the convention mentorship or hosting program?

You’ll find a section in your registration form that allows you to select becoming a mentee or mentor, or to have an architect host you while you’re attending the Convention. Once you’ve submitted your registration, and if there are mentors or hosts available, you’ll be contacted with your mentor’s information prior to the convention. 

I’m an exhibitor. Where do I register for the convention?

Exhibitor registration is slated to go live September 4. At that time, you'll find all the information you’ll need to know here.

Now the most important question of all: Where can I get coffee at the convention?

There will be a coffee stand to the direct right of the entry to the Expo Hall, essentially upon entering through the main Convention Center entrance across from the Omni. There is also Starbucks in the lobby of the Omni, directly across Houston Street from the Convention Center. There are also coffee shops just to the north of the Hilton and the Convention center: Four Star Coffee Bar and Jonny’s Cowtown Café.

 

Sponsors

Thanks to all of the sponsors who are supporting Texas Architects and helping to make this event possible.