Annual Conference & Design Expo

Why Exhibit?

The Texas Society of Architects invites you to join thousands of architectural professionals by exhibiting at the 86th Annual Conference and Design Expo. Dallas is historically our most well-attended conference. And, all signs point to another great event in 2025!

The TxA Annual Conference and Design Expo is an intensive three-day experience drawing thousands of industry professionals each year. Our wide range of engaging and timely educational sessions, tours, and special events provide architects with the unique opportunity to fulfill their required credits for licensure, network with colleagues and vendors, and leave recharged and inspired for the year ahead. Held on the first two days of the Annual Conference, the TxA Design Expo is the premier architectural products showcase in the Southwest.

TXA Conference 2021 – San Antonio, Day 2

Important Alerts

Many exhibitors have received emails and phone calls from various companies soliciting housing, attendee lists, etc. These companies are NOT affiliated with TxA and are NOT authorized by TxA to contact exhibitors. Do not reply to these requests.

The companies “pirating’ these bogus “services” pose a threat to the conference industry as they disrupt the process and cause confusion with exhibitors. Their goal is to scam exhibitors and attendees and to have them purchase fraudulent lists or book rooms that may not in fact ever be reserved.

All official TxA correspondence will be sent directly from TxA via direct email, direct mail, or a phone call. If any correspondence is received from an unsolicited source, please unsubscribe and do not respond to any of their inquiries.

Official TxA providers will be listed in the official Exhibitor Service Manual/Service Kit (coming soon). These companies have been vetted by TxA and offer legitimate products and services.

Benefits of Exhibiting

Access

Exhibitors get one-on-one access to leaders in the built-environment. We anticipate over 1,000 attendees, with a high concentration of mid and senior level professionals.

Exposure

Company listing and product description in the September/October issue of Texas Architect magazine and recognition in the onsite guide.

Networking & Engagement

The opening party on Thursday and the lunch on Friday will be held in the Expo Hall, ensuring attendees will head into the Hall. Additional networking opportunities are being developed to bring the architects into the Expo in 2025.

Lead Generation

All exhibitors have access to purchase a lead-retrieval services, allowing them to capture qualified leads by scanning badges to turn booth visitors into clients.

Booth Rentals Include

8’ back drape and 3’ sidewall

24/7 Security

Access to exhibitor Lounge with complimentary water, coffee, and sodas

Standard company identification sign

Early selection of booth(s) for the 2025 Design Expo

Advance notice of sponsorship opportunities

Registrant list pre- and post- conference (physical addresses only)

Access to keynote and CE sessions (excludes any sessions with additional registration fees)

4 booth personnel badges

Booth Rentals DO NOT Include

Table, chairs, carpet, etc.

Electricity or WI-FI

Complimentary Badges

Exhibitors receive four (4) complimentary badges per 10X10 booth space.

Additional badges can be purchased for $50 each.

Badges are non-transferable

Exhibitor Policies

Liability

Neither Texas Society of Architects (TxA) nor any officer or staff member thereof will be liable for any personal injury or damage to any and all persons or property caused by the exhibitor, his/her agents, representatives, or employees. The exhibitor indemnifies and agrees to hold harmless TxA, its members, officers, directors, and employees against any and all liability arising from any and all damage to property or personal injury caused by an exhibitor or his/her agents, employees, or other representatives.

Exhibitor Conduct

TxA reserves the right to exclude from the Conference, without any refund or reimbursement, any Exhibitor/Sponsor who behaves inappropriately at Conference functions, violates the law, misrepresents products or services, or otherwise brings discredit upon the Conference or TxA.

Meetings, presentations, social functions, or demonstrations held by Exhibitor/Sponsor taking place outside of Exhibitor’s exhibit space or Sponsor agreement, must not conflict with exhibit hall hours or the Conference program unless approved by TxA.

Exhibit Hall Access and Booth Assembly

Exhibiting companies may allow representatives to assemble their allotted exhibit space prior to the Design Expo opening to attendees. Representatives must check-in with TxA representatives before assembling their booth. During the designated Design Expo days, booth representatives must have a conference badge to access the exhibit hall. Each 10’ X 10’ space will receive four (4) complimentary exhibitor badges.

Additional booth personnel that exceed the complimentary allotment require additional registration fees.

Product demonstrations, audio/visual effects, interviews, distributions of literature, etc., are permitted only within the confines of the Exhibitor’s exhibit space and should not interfere with other exhibitors.

NO display or advertising materials will be permitted to extend beyond the exhibit space without prior approval by TxA.

Exhibitor may store limited supplies within their assigned exhibit space. These items should not impede access to utilities, create a safety problem, or look unsightly.

Display of vehicles requires the approval of TxA.

Any food or beverages served from the exhibit space must be ordered and approved by the official caterer of the Convention Center.

No part of the exhibit hall, convention center, or exhibit space shall be defaced in any manner.

Helium balloons are not allowed in the facility.

Exhibitor representatives are not allowed to deconstruct their booth until after the close of the Design Expo and all conference attendees have exited the exhibit hall.

Unoccupied Space

Should any rented exhibitor space remain unoccupied on the opening day or should any space be forfeited due to failure to make payment, TxA reserves the right to rent that space to any other exhibitor or use that space for such purposes as it may see fit without any liability on its part. This clause shall not affect the obligation of the exhibitor to pay the full amount in the space rental agreement should TxA not resell the space. All storage and handling charges due to failure to remove exhibit materials from the display or storage area at the conclusion of the move-out period shall be the responsibility of the exhibitor. If move-in and move-out are not conducted during scheduled time, a fee may be assessed.

Acceptability of Exhibits

TxA reserves the right to refuse to sell exhibit space to any company it deems objectionable or at cross purposes to the association’s mission. Additionally, TxA reserves the right to require exhibitors to remove promotional materials from the Exhibit Hall that are deemed objectionable.

Fire, Safety, and Health

The exhibitor agrees to accept full responsibility for compliance with local, city and state ordinances regarding the installation and operation of equipment. Necessary precautions will be the responsibility of the exhibitor.

Damages to Property

Exhibitors are liable for any damage caused to the building or tables or to any other exhibitor’s property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building surfaces or tables.

If TxA is charged a fee by the convention center because Exhibitor caused damage or did not properly remove material after the Conference, that fee will be passed on to Exhibitor.

Use of Logos and Trademarks

Exhibitor/Sponsor will be provided with the Conference logo upon request to be used only in conjunction with the Conference.

Exhibitor/Sponsor will not copy or manipulate TxA Conference logos, graphics, or other intellectual property without prior written permission.