Neither Texas Society of Architects (TxA) nor any officer or staff member thereof will be liable for any personal injury or damage to any and all persons or property caused by the exhibitor, his/her agents, representatives, or employees. The exhibitor indemnifies and agrees to hold harmless TxA, its members, officers, directors, and employees against any and all liability arising from any and all damage to property or personal injury caused by an exhibitor or his/her agents, employees, or other representatives.
TxA reserves the right to exclude from the Conference, without any refund or reimbursement, any Exhibitor/Sponsor who behaves inappropriately at Conference functions, violates the law, misrepresents products or services, or otherwise brings discredit upon the Conference or TxA.
Meetings, presentations, social functions, or demonstrations held by Exhibitor/Sponsor taking place outside of Exhibitor’s exhibit space or Sponsor agreement, must not conflict with exhibit hall hours or the Conference program unless approved by TxA.
Exhibit Hall Access and Booth Assembly
Exhibiting companies may allow representatives to assemble their allotted exhibit space prior to the Design Expo opening to attendees. Representatives must check-in with TxA representatives before assembling their booth. During the designated Design Expo days, booth representatives must have a conference badge to access the exhibit hall. Each 10’ X 10’ space will receive four (4) complimentary exhibitor badges. Additional booth personnel that exceed the complimentary allotment require additional registration fees.
Product demonstrations, audio/visual effects, interviews, distributions of literature, etc., are permitted only within the confines of the Exhibitor’s exhibit space and should not interfere with other exhibitors.
NO display or advertising materials will be permitted to extend beyond the exhibit space without prior approval by TxA.
Exhibitor may store limited supplies within their assigned exhibit space. These items should not impede access to utilities, create a safety problem, or look unsightly.
Display of vehicles requires the approval of TxA.
Any food or beverages served from the exhibit space must be ordered and approved by the official caterer of the Convention Center.
No part of the exhibit hall, convention center, or exhibit space shall be defaced in any manner.
Helium balloons are not allowed in the facility.
Exhibitor representatives are not allowed to deconstruct their booth until after the close of the Design Expo and all conference attendees have exited the exhibit hall.
Should any rented exhibitor space remain unoccupied on the opening day or should any space be forfeited due to failure to make payment, TxA reserves the right to rent that space to any other exhibitor or use that space for such purposes as it may see fit without any liability on its part. This clause shall not affect the obligation of the exhibitor to pay the full amount in the space rental agreement should TxA not resell the space. All storage and handling charges due to failure to remove exhibit materials from the display or storage area at the conclusion of the move-out period shall be the responsibility of the exhibitor. If move-in and move-out are not conducted during scheduled time, a fee may be assessed.
Acceptability of Exhibits
TxA reserves the right to refuse to sell exhibit space to any company it deems objectionable or at cross purposes to the association’s mission. Additionally, TxA reserves the right to require exhibitors to remove promotional materials from the Exhibit Hall that are deemed objectionable.
Fire, Safety, and Health
The exhibitor agrees to accept full responsibility for compliance with local, city and state ordinances regarding the installation and operation of equipment. Necessary precautions will be the responsibility of the exhibitor.
Damages to Property
Exhibitors are liable for any damage caused to the building or tables or to any other exhibitor’s property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building surfaces or tables.
If TxA is charged a fee by the convention center because Exhibitor caused damage or did not properly remove material after the Conference, that fee will be passed on to Exhibitor.
Use of Logos and Trademarks
Exhibitor/Sponsor will be provided with the Conference logo upon request to be used only in conjunction with the Conference.
Exhibitor/Sponsor will not copy or manipulate TxA Conference logos, graphics, or other intellectual property without prior written permission.